Code Tracking enables users to quickly determine the current location of paper
file folders and documents by performing a check-in/check-out activity when files
or documents move from one location to another. Bar code tracking is used to track
files and documents to locations, employees and boxes. System users can
quickly view the current location of a file as well as view tracking history information.
Tracking can also be done at the document level. Documents can be tracked to files,
employees or boxes.
Code Tracking provides the following benefits to an organization:
the number of missing or lost files.
Decrease the time it takes for employees to locate files.
employee productivity by enabling employees to quickly locate files and documents,
whether files are located in the file room or checked out to another employee.
security and provide greater control of files from the central filing area.
every organization has important paper records that cannot be
destroyed. Virtual Doxx lets you include hard copy paper documents
into the media mix of your document management system through
advanced bar code tracking. Locate, monitor and control file usage
by scanning codes on file folders. Eliminate the need for dual
filing systems because paper document information is available
to users through the same browser as all electronic documents.
Avoid costly backfile conversions of legacy paper systems by integrating
them with your electronic records. Bar Code Tracking is the practical
solution for managing existing paper filing systems as part of
a total records management system.
exact location of any document is shown in a hierarchical format
for quick retrieval. Check-in/out files using bar code scanners.
Labels with bar codes