Smeadlink Express
Bar Code Tracking for File Folders

Bar Code Tracking- Smeadlink Express

Bar Code Tracking enables users to quickly determine the current location of paper file folders and documents by performing a check-in/check-out activity when files or documents move from one location to another. Bar code tracking is used to track files and documents to locations, employees and boxes. System user’s can quickly view the current location of a file as well as view tracking history information. Tracking can also be done at the document level. Documents can be tracked to files, employees or boxes.

Bar Code Tracking provides the following benefits to an organization:

• Reduce the number of missing or lost files.
  
• Decrease the time it takes for employees to locate files.
  
• Increase employee productivity by enabling employees to quickly locate files and documents, whether files are located in the file room or checked out to another employee.
  
• Improve security and provide greater control of files from the central filing area.

Nearly every organization has important paper records that cannot be destroyed. Smeadlink lets you include hard copy paper documents into the media mix of your document management system through advanced bar code tracking. Locate, monitor and control file usage by scanning codes on file folders. Eliminate the need for dual filing systems because paper document information is available to Smeadlink users through the same browser as all electronic documents. Avoid costly backfile conversions of legacy paper systems by integrating them with your electronic records. Smeadlink Bar Code Tracking is the practical solution for managing existing paper filing systems as part of a total records management system.

The exact location of any document is shown in a hierarchical format for quick retrieval. Check-in/out files using bar code scanners. File locations, personnel, and document usage history are loaded into Smeadlink Librarian automatically.