Smeadlink Express Recordkeeping Software
File Tracking & Imaging

Welcome to Smeadlink Express, the recordkeeping software that gives you complete control over all documents, both paper and electronic, used throughout your organization. Bringing together document management and records management, Smeadlink Express offers a complete recordkeeping solution to manage the document life cycle according to best business practices. Developed by Smead, an industry leader in organization for over 95 years, Smeadlink Express puts information where you need it, when you need it.

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SLink Features	Bar Code Tracking	Electronic Recordkeeping
ColorBar Gold	PC Files	Workflow

Traditionally defined as the management of paper records, records management is the management of the complete lifecycle of records. Records Management focuses on classifying records based on business value and content. Retention periods are applied to ensure documents are kept throughout their useful and legal lifecycle and destroyed when they are no longer required. The focus of records management is the reduction of paper storage requirements and file access improvement.

With the introduction of the computer age came the need to manage digital information. Data and electronic document management commonly falls to the IT department, where data and document management systems are often employed. While IT departments have the appropriate systems to house digital information, they typically do not understand the “lifecycle” approach to the management of information commonly understood by the records management community.

The obvious “gap” between records management and document management needs to be filled with the a recordkeeping program that manages information regardless of media or form.

In addition to the records management challenges, businesses must manage the flow of information. The advances in technology and the new collaborative tools have increased the amount of information created by businesses and desktop users. The number of desktop files and e-mails are increasing at an alarming rate and must be organized in order to be effectively used within an organization. Business records, both paper and electronic, must be effectively managed. This presents new challenges for managing information in today’s businesses.

Cost savings, increased employee productivity and a competitive advantage have been the major reasons organizations purchased document management systems. These reasons are as valid as ever, however, new business drivers are increasing the need for organizational accountability. Regulatory compliance and the need to reduce legal risk are compelling organizations to manage both paper and electronic records.

Smeadlink Express was developed to fill the “gap” between paper and electronic records management. The concept of paper and electronic recordkeeping encompasses the above, in addition to applying the Express workflow concept to improve business process – the flow of information.

Smeadlink Express was designed to increase the productivity of workgroups by providing better access to information and utilizing workflow to route information according to structured business processes. Developed to ensure regulatory compliance, reduce legal liability and increase organizational accountability, Smeadlink Express supports better business decisions.

Smeadlink Express streamlines records management. Manual tasks of the file room are automated, increasing the efficiency in tracking and managing files.

Every organization has different information needs and practices. Smeadlink Express focuses on understanding the organization’s needs and building solutions with the necessary technologies to solve your information concerns today. Smeadlink Express is an immediate solution to managing your information needs, with the capability of growing with you as your information management needs grow. Understanding your organizational needs and best practices will help you leverage information to the best advantage.